CAPITAL GOLDEN SKIERS BYLAWS , August 1, 2006

Section 1. Name. The name of club is “Capital Golden Skiers”(Club).  The primary office of the Club shall be at the residence of the current President.  The Club is a non-profit organization.

Section 2.  Purpose.  The purpose of the Club is to bring together people who are 50 years and older who wish to continue to participate in skiing, bicycling, hiking, canoeing, kayaking, rafting, tennis, golf, cultural, and social activities and enjoy the camaraderie derived from participating in these activities. Social Activities such as potluck meals in member’s residences and dinners in restaurants are highlights of Club activities and engender camaraderie among members and shall be encouraged.   

Section 3. Members. Membership is open to any person 50 years of age and older.  Age restrictions shall not apply to spouses or companions of members.  The Board of Directors may revoke or decline to renew the membership of any member for conduct it considers disruptive to the interests of the Club by a two-thirds vote.

Section 4. Guests.  A guest is defined as anyone under the age of 50 and at least 21 years of age. Guests may participate in activities on a limited basis.  Any guest participating in any travel or physical activity of the Club must sign a Release and Hold Harmless Agreement.

Section 5.  Non-Members.  Non-members are those eligible to join the Club.  Non-members may participate in the Club’s social activities as a means of determining if they would like to join.  Persons who are members of an organization with a reciprocal agreement with the Club, for example through the Blue Ridge Ski Council, may participate in activities such as ski trips organized through the Club.

Section 6.  Officers.   The Club Officers shall be a President, Vice President, Treasurer and Secretary.  Officers shall be elected for a term of two (2) years. 

The President shall be the principal officer for the Club and shall preside at meetings of the Club and at Board meetings.
The Vice President shall perform the functions of the President in his/her absence and perform such duties as the President may assign.

The Treasurer shall keep an account of all monies received and expended for the use of the Club and shall make disbursements authorized by the Board of Directors and approved by the President.  All sums received shall be deposited in a bank or trust company.  The Treasurer shall make a financial report at the annual meeting or when called upon by the President.  Funds are to be drawn upon by the signature of the Treasurer, or if the Treasurer is not available, by the Club President.  Two Club members, preferably members on the Board of Directors, shall annually audit the funds, accounting books, and vouchers/receipts in the Treasurer’s possession.

The Secretary shall give notices of meetings in the newsletter and attend all meetings of the Club, keep minutes of all Board of Directors’ meetings, attest documents and perform other usual duties, or as may be assigned by the President.

Section 7.  Board of Directors.  The Board of Directors shall consist of the Officers and activity leaders, such as hiking and ski trip leaders, and one person at large appointed by the President. The Board of Directors shall have overall direction of the affairs of the Club.  They shall determine policies reasonable to Club membership expectations.  They may conduct business as deemed advisable.  The Board of Directors may take action with the concurrence of the majority of the Board of Directors. The Board of Directors shall meet periodically, typically every two months, at a time and location determined by the President.  Club activities shall be scheduled by the Board of Directors and disseminated in the Newsletter.

Section 8.  Expenses.  Board of Directors shall not receive any compensation for their services from the Club treasury, but may receive reimbursement for expenses incurred in the performance of their duties.

Section 9. Vacancy. A member of the Board of Directors may resign at any time by giving notice to the Board of Directors.  The President or in his/her absence, the Vice President, may fill a vacancy on an interim basis with the concurrence of a majority of the Board of Directors.

Section 10. Recall.  Board members may be removed from office at a Club meeting for which notice has been mailed to each member not less than two weeks prior to the meeting.  The notice shall state the reasons for considering the removal of the incumbent from office and shall include a statement by the incumbent.  Removal from office shall require a two-thirds vote of the members voting.

Section 11. Elections. The Board of Directors shall appoint a Nominating Committee not less than thirty (30) days prior to the annual meeting to select a slate of candidates to serve as Officers.  Nominations for Officers may also be made by written request from five members of the Club and submitted to the Secretary 30 days prior to the annual meeting.

Voting ballots shall be mailed to the membership. The Nominating Committee shall tally the vote and the vote result shall be announced at the annual meeting and published in the newsletter.  Each elected officer shall take office immediately after the announcement and shall serve until a successor is elected.

Section 12.  Finances.  The Fiscal Year for the Club shall be from May 1 to April 30.

The Board of Directors shall determine the dues for each member.  Dues are to be collected on an annual basis.  The basis for the dues shall be the annual budget for the Club prepared by Treasurer and other members of the Board of Directors.  The Board of Directors shall approve the annual budget.  From this budget the Board of Directors shall determine what level of dues is necessary to support the anticipated expenses.  The Board of Directors may make a special assessment as necessary.

Section 13.  Meetings.  A membership meeting shall be held at least once a year, typically in April and in conjunction with a social event.  The order of business shall be included in the Club Newsletter.  The members present at such a meeting shall constitute a quorum for the transaction of business for which a notice has been mailed to them not less than two weeks prior to the meeting.

Section 14. Newsletter.  The Club shall publish a bimonthly Newsletter to all members, to inform them of planned and scheduled activities.  The Board of Directors shall provide a description of activities and newsworthy items to the Newsletter Editor for compilation and formatting.  The Newsletter may be distributed by electronic means or by the postal service.

Section 15. Liability.  The Club shall develop and keep current a “Release and Hold Harmless Agreement” (waiver) form for members to sign before becoming members.  Each member must clearly understand the conditions of the liability waiver and their individual responsibilities to the Club.  The Secretary shall maintain a file of such waivers.

In addition to the general liability waiver, the Club shall develop and keep current a specific trip waiver form.  Trip Leaders shall have each event participant sign this waiver prior to the start of trips and sporting activities. The Trip Leader shall hold these waivers during trips and give the waivers to the Secretary upon completion of trips for record purposes.

Section 16.  Related Associations. The Club Officers shall establish and coordinate contacts with the prior Over the Hill Gang Chapters who have reorganized and with the Blue Ridge Ski Council such that we may share activities such as ski trips.

Section 17.  Bylaw Amendments.  Any member of the Club in good standing may propose changes/amendments to these Bylaws.  The Board of Directors shall evaluate the appropriateness of these suggestions and approve or reject the proposed changes by a majority vote of the Board for inclusion in these Bylaws.

Section 18.  Dissolution. In the event of dissolution or final liquidation of the Club, all of the remaining assets and property of the Club shall, after paying or making provision for payment of all of the liabilities and obligations of the Club and for necessary expenses thereof, be distributed to such organization or organizations organized and operated exclusively as social and recreation clubs or for charitable or educational purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(7) or section 501(c)(3) of the Internal Revenue Service Code as the Board shall determine.  In no event shall any of the assets or property be distributed to any member, director of the Board of Directors, officer, or any private person.

 Section 19.  Membership List.  The mailing list, directory, or any roster of the membership may not be used by any member or given to any individual or organization to use for solicitations of any kind without approval of each member listed thereon and by the Board of Directors.

Section 20.  Adoption.  These Bylaws and any amendments thereto shall become effective upon approval by the Board of Directors.